CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

ISSUANCE OF TRANSCRIPT OF RECORD

ABOUT THE SERVICE:

A student can acquire an official record of their academic accomplishment from CCT by requesting a Transcript of Records (TOR). This document is frequently needed for professional licensing, employment, or more education.

OFFICE DIVISION:

Colegio de la Ciudad de Tayabas

TYPE OF TRANSACTION:

G2C - Government to Customer

Classification:

Simple

WHO MAY AVAIL:

All Bonafide CCT Students

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Clearance	CCT Office of the Registrar

CLIENT STEPS:

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Get clearance and application Request Form for Records cct_regform_036 s. 2022	1.1 Issue forms	None	2 minutes	Kristine S. Caliwara Registrar I CCT
2. Accomplish the clearance	2.1 Sign clearance	None	30 minutes	Kristine S. Caliwara Registrar I CCT Jalene Xena T. Carabido College Librarian CCT Elijah Veronica L. Cabriga College Nurse CCT Dr. Karen P. Edaño Guidance Counselor CCT Dr. Maricel B. Maranan Office of the Student Affairs, Head CCT Program Chairperson of the Concerned School CCT
3. Fill-up the application form - Submit the filled-up form and clearance to the Registrar’s Office	3.1 Accept the application form and clearance 3.2 Issue the Order Form for payment	None	3 minutes	Kristine S. Caliwara Registrar I CCT
4. Pay the assessed amount at the Cashier’s Office	4.1 Accept payment of the student	Php 100.00 first page, Php 50.00 for succeeding pages	2 minutes	City Treasurer’s Office
5. Submit the accomplish form and Official Receipt	5.1 Accept the Request Form for Records cct_regform_036 s. 2022 5.2 Evaluate the submitted form 5.3 Issue Claim stub	None	3 minutes	Kristine S. Caliwara Registrar I CCT
6. Wait for the release of the TOR	6.1 Prepare the TOR	None	15 days	Kristine S. Caliwara Registrar I CCT
7. Claim the Transcript of Records	7.1 Release the Transcript of Records	None	5 minutes	Kristine S. Caliwara Registrar I CCT
	TOTAL	None	15 days and 45 minutes
		END OF TRANSACTION

Issuance of Transcript of Record is covered under the Article XX Section 96 of Manual of Regulations for Private Higher Education 2008 under CHED Memorandum Order No. 40, Series of 2008 stating that in case of transfer of a student to another institution, the admitting higher education institution shall, upon receipt of the transfer credentials, request in writing for the complete school records or transcript of records of the student from the institution last attended. The latter forward the records directly to the former within thirty (30) days from receipt of the request.