CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

REVIEW OF BARANGAY GAD ACCOMPLISHMENT REPORT

ABOUT THE SERVICE:

Provide Assistance on the review of Barangay GAD Accomplishment Report

OFFICE DIVISION:

OCM - Gender and Development Office

TYPE OF TRANSACTION:

G2G - Government to Government

Classification:

Complex

WHO MAY AVAIL:

Barangays

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Gender and Development Accomplishment Form as required by JMC 2016-01 (3 ORIGINAL COPIES)	Can be downloaded through internet or can be access through GAD Office Link: https://pcw.gov.ph/assets/files/2019/04 /JMC_PCW-DILG-DBM-NEDA_2016- 01_Localization-of MCW_AnnexE1.pdf
Copy of received GAD Plan and Budget of the accomplished year (3 SCANNED COPIES )	From Barangay Files/Client/ GAD Office
At least 4 GFPS Minutes including the minutes for the adoption of GAD Accomplishment Report (3 ORIGINAL COPIES)	From Barangay Files/Client/ GAD Office
Copy of BGFPS resolution for the adoption of GAD Accomplishment Report (3 ORIGINAL COPIES)	From Barangay Files/Client/ GAD Office
Post Activity Report / Narrative Report with Pictures of Each Implemented GAD PPA’s signed by Chairperson (3 ORIGINAL COPIES)	Format can be asked on GAD Office
Attendance (for Training conducted) (3 ORIGINAL COPIES)	From Barangay Files/Client
Certificate of Participation (For Training attended)	From Barangay Files/Client
Justification letter for UNIMPLEMENTED PPA’s duly signed by BGFPS Chairperson	From Barangay Files/Client
Harmonized Gender and Development (HGDG) checklist form for Attribution (PIMME), Box 16 and 17 (if applicable) (3 ORIGINAL COPIES)	Can be downloaded through internet or can be access through GAD Office Link: https://library.pcw.gov.ph/harmonizedgender-and-development-guidelinesfor-project-development-implementation-monitoring-andevaluation-3rd-edition/

CLIENT STEPS:

CLIENTS STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1.Shall submit the accomplished GAD Accomplishment Report Form (3 copies)	1.1Shall review the format of GAD Accomplishment Report Form 1.2 Shall review the content of GAD Accomplishment Report Form (Gender Issues, GAD Mandates, GAD Activity, Performance Indicator and target, Actual Result, Actual Expenditure and Variance and Remarks 1.2.1For Attribution – Title of the Program, Actual Expenditure, HGDG Score, HGDG Attributed Amount and Variance and Remarks 1.2.2 (If there is a correction on the submitted documents, the personnel will ask for the soft copy to make a necessary Correction, thus, if the client didn’t have the soft copy, a note or correction will be made on the presented hard copy)	None	30 Minutes	Ma. Zarina A. Bagangan Admin. Officer I OCM-CGAD Or Ma. Lizette L. Palambiano Admin. Assistant II OCM-CGAD Or Phillip Joshua V. Rino Admin.Assistant II Clerk IV OCM-CGAD
2 Shall present the following attachments for review and checking: • Shall present the copy of received GAD plan and Budget of the year that has accomplished • Post Activity Report of each Accomplished GAD PPA’s • At least 4 Barangay GAD Focal Point System Minutes including the minutes on the adaption of accomplishment Report (quarterly) • Barangay GAD Focal Point System Resolution for the Adoption of GAD Accomplishment Report • Harmonized Gender and Development (HGDG) checklist form for Attribution (if Applicable) • Shall present the justification letter for unimplemented PPA’s	2.1 Checked on the correctness of submitted GAD Plan, if the document was received by GAD 2.2 Shall review the content of Post activity Report with photo documentation, especially the budget utilized, the attendance (if applicable) 2.3 shall review the dates of minutes and utilized amount on resolution 2.4 Shall review the score of HGDG checklist form (Box 16 and 17) in connection with the Post Activity Report ( for attribution) 2.5 Shall review the justification letter based on their remarks on GAD Accomplishment Report 2.5.1(If there is a correction/error on the submitted documents, the personnel will ask for the soft copy to make a necessary Correction, thus if the client didn’t have the soft copy, a note or correction will be made on the presented hard copy)	None	1 hour	Ma. Zarina A. Bagangan Admin. Officer I OCM-CGAD Or Ma. Lizette L. Palambiano Admin. Assistant II OCM-CGAD Or Phillip Joshua V. Rino Admin.Assistant II Clerk IV OCM-CGA
• 3. Received the corrected documents (if any) and signed the checklist requirements for the review of GAD Accomplishment Report • For no correction GAD Accomplishment Report • the client will submit the 2 copies of documents for received	3.1 Shall give the corrected documents (Soft/ Hard Copy) to the client 3.2 Filled up and signed the checklist requirements for the review of GAD Accomplishment Report 3.3 For No correction GAD Accomplishment Report – the personnel will receive the copy of GAD and Budget together with the attachments and filled-up and signed the checklist requirements for the review of GAD Accomplishment Report	NONE	5 minutes	Ma. Zarina A. Bagangan Admin. Officer I OCM-CGAD Or Ma. Lizette L. Palambiano Admin. Assistant II OCM-CGAD Or Phillip Joshua V. Rino Admin.Assistant II Clerk IV OCM-CGAD
	TOTAL:	None	1 hour and 35 minutes
		END OF TRANSACTION