CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

ZONING ARCHIVES DATA INFORMATION REQUEST

ABOUT THE SERVICE:

The City Planning and Development Coordinator's Office's Zoning Section serves as the data repository of zoning decisions of the Zoning Administrator. The scanned archives of the client records for locational clearance, zoning compliance, and business clearance are now accessible. Any individual, business, or organization with legitimate purpose may request a document.

OFFICE DIVISION:

Office of the City Planning and Development Coordinator

TYPE OF TRANSACTION:

G2C - Government to Customer, G2B - Government to Business, G2G - Government to Government

Classification:

Simple

WHO MAY AVAIL:

Any individual, business, or organization that intends to request for a copy of the scanned Zoning client records.

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
· Any legitimate ID or government-issued ID photocopy (if the applicant is the owner of the property) (1 Photocopy)	Client/Citizen
· A letter requesting information that explains the information you intend to obtain and its purpose (1 Photocopy)	Client/Citizen
If the applicant does not own the property, a copy of a legitimate ID must be attached to the authorization letter or Special Power of Attorney (SPA). (The Owner's and Authorized Representative's IDs) (1 Photocopy)	Client/Citizen

CLIENT STEPS:

CLIENT STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Proceed to the front desk and present the Letter of Request and other requirements. Ask and fill-up the Freedom of Information Request Form (FOI-RF) and indicate the data being requested.	1.1 Give an FOI-RF to the client and discuss the data being requested with the officer incharge.	None	5 minutes	Maricel R. Abadilla Administrative Assistant I OCPDC
2. Go to the Treasurer's Office, pay for the requested archive records, and then show the official receipt.	2.1 Prepare the archives request document and process the request.	Availability of records/ public request- P200.00 Certified copy of documents: five (5) pages or less - P30.00 Every additional page - P3.00 Photocopy of documents - P2.00 Printed/scanned documents (lot titles, tax declaration, perspective and floor plans, zoning or locational clearance, contract of lease) For the first five (5) copies - P200.00 Per succeeding pages - P30.00 As prescribed in Tax Ordinance No. 23-001	One (1) day	Cashier/ Treasurer’s Office Maricel R. Abadilla Administrative Assistant I OCPDC
3. Receive the requested documents from the archives.	3.1 Validate the documents' scanned copies. 3.2 Record the official receipt number on the availability of record logbook.	None	One (1) day	Gino Carlo C. Zaporteza, EnP CGDH/CPDC OCDPDC Mario C. Reyes Jr., EnP Zoning Officer IV OCPDC Maricel R. Abadilla Administrative Assistant I OCPDC
	TOTAL:	Availability of records/ public request- P200.00 Certified copy of documents: five (5) pages or less - P30.00 Every additional page - P3.00 Photocopy of documents - P2.00 Printed/scanned documents (lot titles, tax declaration, perspective and floor plans, zoning or locational clearance, contract of lease) For the first five (5) copies - P200.00 Per succeeding pages - P30.00 As prescribed in Tax Ordinance No. 23-001	Two (2) days and Five (5) minutes
		END OF TRANSACTION