CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

RELEASING OF CHECKS

ABOUT THE SERVICE:

Disbursement covered by Disbursement Vouchers is usually paid by check and only small amounts may be made in cash through the petty cash fund. Upon receipt of the Disbursement Voucher for payment, the City Treasurer shall verify the propriety of the certifications and approvals required therein. If complete, the City Treasurer shall then draw a check in payment therefore and countersigned by the City Mayor, City Administrator or City Vice Mayor. Checks shall always be made payable to a specific person or entity and never to “cash” or “bearer”.

OFFICE DIVISION:

Office of the City Treasurer

TYPE OF TRANSACTION:

G2C - Government to Customer

Classification:

Complex

WHO MAY AVAIL:

Officers and Employees of LGU Tayabas

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Disbursement Voucher signed by City Accountant (2 Original) and other supporting documents (1 set)	Client

CLIENT STEPS:

CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Present Disbursement Voucher together with supporting documents properly signed by Head of Office concerned, Budget Officer and Accountant.	1.1 Verify claim, certify cash availability. 1.2. Employee assigned will forward the Disbursement Voucher to the authorized approving officer (City Mayor, City Administrator or City Vice-Mayor).	None	10 minutes	Jayvee N. Lubiano Revenue Collection Clerk III Office of the City Treasurer Jayvee N. Lubiano Revenue Collection Clerk III Office of the City Treasurer
2. Forward voucher to Treasurer’s office for preparation of check.	2.1 Check preparation 2.1.1 Verifies completeness of signatures on Disbursement Vouchers 2.1.2 Prepares check. 2.2 Records all checks issued in correct numerical sequence in Daily Checks Issued to be forwarded to City Accountant for preparation of Accountant’s Advice of Local Checks Disbursement. 2.3 Records the Serial Number of checks issued in Disbursement Voucher immediately after the check is prepared to prevent their possible re-use. 2.4. Records check in the Check Register and forward to the Treasurer for Signature. 2.5 Signs check	None None None None None None	5 minutes 1 minute 1 minute 1 minute 1 minute 1 minute	Celina B. Oabel Local Revenue Collection Officer IV Office of the City Treasurer Celina B. Oabel Local Revenue Collection Officer IV Office of the City Treasurer Celina B. Oabel Local Revenue Collection Officer IV Office of the City Treasurer Celina B. Oabel Local Revenue Collection Officer IV Office of the City Treasurer Benilda O. De Guzman Acting City Treasurer Office of the City Treasurer
	2.6 Forward check with Disbursement Voucher to Mayor/ Administrator or Vice Mayor for counter signature on the check Release check to claimant.	None	5 minute	Jayvee N. Lubiano Revenue Collection Clerk III Office of the City Treasurer
	2.7 The check shall be released only to the payee or his duly authorized representative. Upon release of the check, the payee shall be required to issue an Official Receipt for the payment received and affix his signature and the date of receipt. 2.8 Attaches the official Receipt issued by the payee/supplier to the original Disbursement Voucher together with the carbon copy of the check.	None None	1 minute 1 minute	Celina B. Oabel Local Revenue Collection Officer IV Office of the City Treasurer Jayvee N. Lubiano Revenue Collection Clerk III Office of the City Treasurer
	TOTAL	None	27 minutes
		END OF TRANSACTION