CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

PROCESSING OF TERMINAL LEAVE BENEFIT

ABOUT THE SERVICE:

Terminal leave benefit is the commutation or conversion of cash of leave credits earned by an employee during his/her employment with the city government. It is given to an employee upon his/her official separation from service via voluntary resignation, retirement, non-renewal of temporary appointment and other mode of severances from the service. An employee has to apply first for this benefit before he/she will claim it.

OFFICE DIVISION:

Human Resource Management Office

TYPE OF TRANSACTION:

G2C - Government to Customer

Classification:

Complex

WHO MAY AVAIL:

-Separated Government Employee -End of Term Officia

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. GSIS Clearance (2 photocopies)	GSIS
2. Clearance from money, property and work-related accountabilities ( 3 original copies)	Human Resource Management Office
3. Leave Card (2 original copies)	Human Resource Management Office
4. Approved Leave Application (2 original copies)	Human Resource Management Office
5. Service record (2 original copies)	Human Resource Management Office
6. Sworn Statement of Assets, Liabilities and Net Worth ( 3 original copies)	Retiree/Separated Employees
7. Notice of Salary Adjustment (NOSA) (1 certified true copy)	Human Resource Management Office
8. Computation of terminal leave benefits duly signed/certified by the accountant (2 original copies)	Human Resource Management Office
9. Affidavit to deduct all financial obligations with the employer/agency/LGU (2 original copies)	Human Resource Management Office
Additional Requirements in case of death of claimants:
1. Death Certificate authenticated by PSA (1 photocopy)	Claimant
2. Marriage Contract authenticated by PSA (1 photocopy)	Claimant
3. Birth Certificates of all surviving legal heirs authenticated by PSA (1 photocopy)	Claimant
4. Designation of next-of-kin (1 original copy)	Claimant
5. Waiver of rights of children 18 years old and above (1 original copy)	Claimant

CLIENT STEPS:

CLIENT STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit the complete documentary requirements	1.1 Check the validity and completeness of the documentary requirements	None	10 minutes	Jeanne C. Cabriga Administrative Officer IV Human Resource Management Office
	1.2 Request final leave card to Leave Administrator and computes terminal leave benefits	None	5 minutes	Jeanne C. Cabriga Administrative Officer IV Human Resource Management Office
	1.3 Transmit the Computation of Terminal Leave Benefits to Head of HRMO, City Accountant and City Mayor	None	1 Day	Jeanne C. Cabriga Administrative Officer IV Human Resource Management Office Jeanne C. Cabriga Human Resource Management Officer Human Resource Management Office
	1.4 Process Terminal Leave Benefits once documentary requirements are completed	None	Within 5 working days upon completion of documentary requirements	Jeanne C. Cabriga Administrative Officer IV Human Resource Management Office
	1.5 Inform the client once the check of Terminal Leave Benefits is ready for claiming.	None	2 minutes	Jeanne C. Cabriga Administrative Officer IV Human Resource Management Office
	TOTAL:	None	6 working days, 17 minutes
		END OF TRANSACTION