CITIZEN’S CHARTER
This is your guide to availing of services of the city government of Tayabas.
APPLICATION FOR LEAVE
ABOUT THE SERVICE:
In general, appointive officials and employees of the government whether permanent, temporary, or casual, who render work during the prescribed office hours shall be entitled to 15 days’ vacation and 15 days sick leave annually with full pay exclusive of Saturdays, Sundays, Public Holiday without limitation as to the number of days of vacation and sick leave that they accumulate.
OFFICE DIVISION:
Human Resource Management Office
TYPE OF TRANSACTION:
G2G - Government to Government
Classification:
Simple
WHO MAY AVAIL:
Government Employee and Officials
CHECKLIST OF REQUIREMENTS:
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| Vacation Leave, Mandatory Forced Leave, Special Privilege Leave: | None |
| Sick Leave, Rehabilitation Leave, Special Leave Benefits for Women (2 months): | |
| 1. Medical Certificate (1 original copy) | 1. Public or Private Physician |
| 2. CSC Form No. 41 Medical (1 original copy) Certificate duly signed by government Physician | 2. Human Resource Management Office/Government Physician |
| Other requirements for Rehabilitation Leave: | |
| 1. Letter request supported by relevant reports such as the police report if any (1 original copy) | 1. Employee |
| Maternity Leave | |
| 1. Proof of pregnancy e.g. ultrasound, doctor’s certificate on the expected date of delivery (1 photocopy) | 1. Private/ Government Physician |
| 2. Accomplished Notice of Allocation of Maternity Leave Credits (CS Form No. 6a)- if will allocate leave to spouse (2 original copies) | 2. Human Resource Management Office |
| 3. CSC Form No. 41 Medical Certificate duly signed by government Physician (1 original copy) | 3. Human Resource Management Office/Government Physician |
| Paternity Leave | |
| 1. Proof of child’s delivery e.g. birth certificate, medical certificate, marriage contract (1photocopy) | 1. Requestee/Private/ Government Physician |
| Study Leave | |
| 1. Approved Learning & Development Nomination Form (1 original copy) 2. Learning & Development Intervention Agreement (1 original copy) |
1. Personnel Development Committee Secretariat/Human Resource Management Office |
| Solo Parent Leave | |
| 1. Updated Solo Parent Identification Card (3 photocopies) | 1. Requestee |
| Special Emergency/Calamity Leave | |
| 1. Validation of Place of Residence based on latest available records of the affected employee 2. Verification that the place of residence is covered in the declaration of calamity area by the proper government agency |
1. City Social Welfare and Development Office |
| VAWC Leave | |
| 1. Barangay Protection Order (1 photocopy) |
1. Respective Barangay of Residence |
| 2. Temporary/Permanent Protection Order obtained from the court (1 photocopy) | 2. City Trial Court |
| 3. If the protection order is not yet issued by the barangay or the court, a certification issued by the Punong Barangay/Kagawad or Prosecutor or the Clerk of Court that the application for the BPO, TPO or PPO has been filed |
3. Respective Barangay of Residence |
| 4. In the absence of the BPO/TPO/PPO or the certification, a police report specifying the details of the occurrence of violence on the victim | 4. PNP |
| 5. Medical certificate | 5. Private/Government Physician |
| Vacation Leave for Travel Abroad | |
| 1. Authority to Travel Abroad duly approved by the Head of Agency (1 original copy) | 1. Office of the City Mayor/City Vice Mayor |
| 2. Clearance from Money and Property Accountabilities (if leave is one month and longer) (4 original copies) | 2. Human Resource Management Office |
CLIENT STEPS:
| CLIENT STEPS | DEPARTMENT ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
| 1. Fill out and submit leave application slip to HRMO front desk together with the documentary requirements | 1.1 HRMO Staff-System Administrator of PMIS will receive Leave Application Slip | None | 2 minutes | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
| 1.2 Encode the details of the leave to Human Resource System | None | 2 minutes | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
|
| 1.3 Print Leave application form | None | 3 minutes | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
|
| 1.4 Release the leave application to the employee for their Head of office approval | None | 2 minutes | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
|
| 1.5 Head of HRMO will sign the leave application form as to certification of their leave credits | None | 1 day | Mary Jane Z. Calupig CGDH1-HRMO Human Resource Management Office |
|
| 1.6 Transmit Leave application form to the Office of the City Mayor/Vice Mayor for approval | None | 30 minutes | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
|
| 1.7 Notify the employees regarding the approval of leave | None | 1 day | Reuel L. Reyes Senior Administrative Assistant II Human Resource Management Office |
|
| TOTAL: | None | 2 days, 39 minutes | ||
| END OF TRANSACTION |