CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

REVIEW OF DISBURSEMENT VOUCHERS FOR GOODS AND SERVICES

ABOUT THE SERVICE:

To safeguard the use and disposition of the City Government’s assets and to determine its liabilities to suppliers for the delivery of goods and services, a pre-audit is undertaken by the City Accountant to determine that all necessary supporting documents for vouchers/claims are submitted.

OFFICE DIVISION:

Office of the City Accountant

TYPE OF TRANSACTION:

G2C - Government to Customer

Classification:

Complex

WHO MAY AVAIL:

Suppliers

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Disbursement Voucher (3 original)	End User/Accounting Office/Clients
2. Obligation Request (3 original)	Budget Office
3. Purchase Order or Contract (1 original)	General Services Office/Clients
4. Inspection and Acceptance (1 original)	Inspectorate Team
5. Delivery Receipts/Sales Invoices (1 original)	Supplier/Client
6. Purchase Request (1 original or 1 photocopy)	End User
7. Procurement Documents ( i.e Bidding, Shopping, Small Value etc) (1 set)	Bids and Awards Committee (BAC)
8. Approved Budget for Contract (1 original)	End User
9. Activity Design/Program/Plans (1 original)	End User
10. Accomplishment Reports (1 original)	Supplier/End User

CLIENT STEPS:

CLIENT STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit all documentary requirements for review a. simple regular transactions b. complex regular transactions c. complex (bidding)	1.1 Evaluate and review as to completeness of supporting documents	None	a. 15 minutes (simple regular transactions) b. 2 hours (complex regular transactions) c. 3 hours (bidding)	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office
	1.2 Prepare the Accounting Entries in the DV	None	2 minutes	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office Alicia S. Adan Admin. Aide VI City Accounting Office
	1.3 Final review and sign the Disbursement Voucher certifying the completeness of supporting documents	None	10 mins (simple) 1 hour (complex)	Laarni Ellaine P. Uy Acting City Accountant City Accounting Office
2. Receive the Disbursement Voucher	2.1 Release the Disbursement Vouchers to the Client	None	3 minutes	Luisa Rosan B. Abulencia Melanie C. Talabong Management & Audit Analysts III City Accounting Office Narevie T. Francia Management & Audit Analysts II City Accounting Office Arnold R. Catalla Administrative Officer IV City Accounting Office Alicia S. Adan Admin. Aide VI City Accounting Office
	TOTAL:	None	30 minutes (simple regular transactions) 3 hours and 5 minutes (complex regular transactions) 4 hours and 5 minutes (bidding)
		END OF TRANSACTION