CITIZEN’S CHARTER
This is your guide to availing of services of the city government of Tayabas.
REVIEW OF DISBURSEMENT VOUCHERS FOR CASH ADVANCES AND OTHER EMPLOYEE CLAIMS
ABOUT THE SERVICE:
To ensure the correctness and accuracy of employee claims, such as traveling and training, pre-audit is undertaken by the City Accountant to determine that all necessary supporting documents for vouchers/claims are submitted.
OFFICE DIVISION:
Office of the City Accountant
TYPE OF TRANSACTION:
G2C - Government to Customer
Classification:
Complex
WHO MAY AVAIL:
Suppliers
CHECKLIST OF REQUIREMENTS:
| CHECKLIST OF REQUIREMENTS | WHERE TO SECURE |
| 1. Disbursement Voucher (3 original) | End User/Accounting Office/Clients |
| 2. Obligation Request (3 original) | Budget Office |
| 3. Itinerary of Travel (2 original) | Client/Employee |
| 4. Travel Order (1 original or certified copy) | Client/Employee |
| 5. Accomplishment Report (1 original) | Client/Employee |
| 6. Receipts, trip tickets etc (1 certified copy) | Client/Employee |
| 7. For Van share/hire – Certificate of non-availability of Gov’t vehicle, list of passengers (1 original) | Client/Employee |
| 8. Certificate of Appearance/Attendance (1 original) | Client/Employee |
CLIENT STEPS:
| CLIENT STEPS | DEPARTMENT ACTIONS | FEES TO BE PAID | PROCESSING TIME | PERSON RESPONSIBLE |
|
1. Submit all documentary requirements for review a. simple |
1.1 Evaluate and review as to completeness of supporting documents | None |
15 minutes (simple) 2 hours (complex) |
Management & Audit Analysts II or Administrative Officer IV |
| 1.2 Final review and sign the Disbursement Voucher certifying the completeness of supporting documents | None |
10 minutes (simple) 1 hour (complex) |
Acting City Accountant City Accounting Office |
|
| 2. Receive the Disbursement Voucher | 2.1 Release the Disbursement Vouchers to the Client | None | 3 minutes |
Management & Audit Analysts II or Administrative Officer IV or Admin. Aide IV |
| TOTAL: | None |
28 minutes (simple regular transactions) 3 hours and 3 minutes (complex regular transactions) |
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| END OF TRANSACTION |
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