CITIZEN’S CHARTER

This is your guide to availing of services of the city government of Tayabas.

ISSUANCE OF OCCUPANCY PERMIT

ABOUT THE SERVICE:

A certificate of occupancy or certificate of use shall be secured prior to the occupancy and/or use of any building/structure, or any portion thereof within the territorial jurisdiction of the City of Tayabas.

OFFICE DIVISION:

Office of the Building Official

TYPE OF TRANSACTION:

G2C - Government to Customer, G2B - Government to Business, G2G - Government to Government

Classification:

Simple

WHO MAY AVAIL:

Any person, firm or corporation, including any agency or instrumentality of the government, who wants to occupy and/or use any building/structure, any portion thereof within the territorial jurisdiction of City of Tayabas shall apply for a corresponding Certificate of Occupancy/Use. (Section 309, paragraph 1 of the NBCP)

CHECKLIST OF REQUIREMENTS:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
FOR RESIDENTIAL / COMMERCIAL BUILDING (NEWLY CONSTRUCTED
Fire Safety Clearances and Fire Safety Checklist (1 photocopy each)	Applicant
Locational Clearance (1 photocopy)	Applicant
Locational Clearance Application Form (1 photocopy)	Applicant
Approved Building Permit certificate and all approved ancillary permits (1 photocopy each)	Applicant
Zoning Compliance Application Form (1 original copy)	Applicant
Unified Application forms for Occupancy (4 originally signed and sealed by professional, signed by applicant)	Applicant
Completion forms of Building (4 originally Signed & Sealed by the Professionals, signed by owner, notarized)	Applicant
Certificate of Final Electrical Inspection (3 original signed and sealed by professional per meter base, signed by applicant)	Applicant
Construction Logbook (1 originally Signed & Sealed by Civil Engr/Architect with proper information and date)	Applicant
Printed Copies of Images of Structure & Installed Permanent Meter Base (1 colored copy with labe	Applicant
Affidavit of Undertaking for Correctness of Documents (1 original, notarized)	Applicant
As Built plans if deviation/changes are made from the approved plans ( 3 original signed and sealed by professionals and signed by owner in set)	Applicant
Affidavit of Change of Professionals (if applicable) (1 original copy, notarized)	Applicant
Location sketch of the structure to the nearest landmark (1 original copy, google maps is accepted provided that it is comprehensive)	Applicant
Fire Safety Inspection Certificate (if already approved with BFP and issued)	BFP
Certificate of Final Inspection and Certificate of Zoning Clearance (if already approved with Zoning and issued)	Zoning

CLIENT STEPS:

CLIENT STEPS	DEPARTMENT ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1 Preparation & Submission of Documents
1.1.1 Visit the office (Window) for the hardcopy of forms and checklis 1.1.2 Download forms & checklist https://bit.ly/3vQrukK	1.1 Give set of documents for construction permit application & assist client	None	3 minutes Realtime	Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official
1.2 Prepare the necessary documents, sort and arrange according to the checklist and secured each set with a staple or binder clip
1.3 Submission documents	1.3 Checking the completeness of documents. 1.3.1.1 If complete, ask the client to acknowledge the checklist by affixing signature and filling out the contact information,encode, assign & write transaction number and follow-up date then give the transaction stub 1.3.1.2 If incomplete, put remarks on the checklist of the deficiencies and return the documents,plans and forms to the client	None None None	20 minutes 5 minutes 5 minutes	Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official
	Internal Process 1.3.2.1 Forward documents to Zoning 1.3.2.2 Forward documents to BFP 1.3.2.3 Forward documents to Inspection Area	None None None	10 minutes (in total)	Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (Clerk IV) Building Official
	Internal Process 1.3.3 Site verification	None	a.simple-1 hour b.complex-3 hours c.highly technical-5 hours	Engr. Zaldy R. Cademia Engineer II Building Official or Engr. Vincent P. Celemin/ Engr. Ara Tabitha A. Quevada Engineer I Building Official If needed: Ar. Elizabeth D. Enriquez Architect III Building Official or Engr. Maidee Ann R. Salvan Engineer II Building Official or Engr. John Anthony E. Sioco Engineer I Building Official or Joe Bryan E. Jader Engineer I Building Official
	Internal Process 1.3.4 Inspection Report 1.3.4.1 Architectural 1.3.4.2 Electrical, Stamped assigned number on CFEI, if complied 1.3.4.3 Structural	None None None None	3 working days after inspection (in total)	Ar. Elizabeth D. Enriquez Architect III Building Official Engr. Vincent P. Celemin Engineer I Building Official Engr. Zaldy R. Cademia Engineer II Building Official
	1.3.4.4 Sanitary 1.3.4.5 Mechanical (if applicable) 1.3.4.6 Electronics (if applicable) 1.3.4.7 Signage (if applicable)	None None None None		Engr. Ara Tabitha A. Quevada Engineer I Building Official Engr. John Anthony E. Sioco Engineer I Building Official Engr. Maidee Ann R. Salvan Engineer II Building Official Engr. Joe Bryan E. Japer Engineer I Building Official
	External Process 1.3.5 Final Completion 1.3.6.1 Locational Clearance 1.3.6.2 Fire Safety Inspection Certificate	None None None	3 working days** (simultaneous)	Zoning BFP
	Internal Process 1.3.7.1 If complied, the application will be assessed 1.3.7.2 If the application is not compliant, all documents will be forwarded to front/admin staff	None None	1 hour 5 minutes	Engr. Francis S. Pacaigue CGADH-1/OIC Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	1.3.8 Notify client of application status	None	2 minutes	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	External Process 1.3.9.1 If complied, the application will be assessed 1.3.9.2 If the application is not compliant, all documents will be forwarded to OBO front/admin staff 1.3.10 Notify client of application status	None None None	*included in 3 working days 2 minutes (in total)	Zoning BFP Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
1.4 Claim Inspection Report, pull out documents (if necessary) and sign the Transmittal sheet acknowledging receipt (Install necessary fixtures if needed and/or make a Sworn Affidavit Statement)	1.4 Assist client in documents/Permit forms/plans pulledout for compliance.	None	10 minutes (varies from project to project)	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
1.5 Submit the notarized Sworn Affidavit Statement and/or printed pictures of installed fixtures	1.5.1 Check if corrections have been done. 1.5.2.1 Forward to the concerned inspectors for endorsement of compliance. 1.5.2.2 Forward to Zoning/BFP	None None None	10 minutes (varies from project to project) *included in 3 working days	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	External Process 1.5.3 Re-evaluation of the corrected plans	None	*included in 3 working days	Zoning BFP
	Internal Process 1.5.4 Evaluating of compliance documents/permits/plans 1.5.4.1 Architectural 1.5.4.2 Electrical, Stamped assigned number on CFEI, if complied 1.5.4.3 Structural 1.5.4.4 Sanitary 1.5.4.5 Mechanical 1.5.4.6 Electronics 1.5.4.7 Signage	None None None None None None None None	1 hour (varies from project to project) 1 hour (varies from project to project) 1 hour (varies from project to project) 1 hour (varies from project to project) 1 hour (varies from project to project) 1 hour (varies from project to project) 1 hour (varies from project to project)	Ar. Elizabeth D. Enriquez Architect III Building Official Engr. Vincent P. Celemin Engineer I Building Official Engr. Zaldy R. Cademia Engineer II Building Official Engr. Ara Tabitha A. Quevada Engineer I Building Official Engr. John Anthony E. Sioco Engineer I Building Official Engr. Joe Bryan E. Japer Engineer I Building Official Engineer I Building Official Engineer I Building Official Engineer I Building Official
	1.5.5.1 If the deficiencies are complied, application is forwarded to assessment	None	1 hour	Engr. Francis S. Pacaigue CGADH-1/OIC Building Official
	1.5.6 Notification for the claiming of Order of Payment (Construction Permit fees, Zoning fees, and BFP fees)	None	2 minutes	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
2 Payment
2.1 Pay the Cashier (Window 4)	2.1.1 Issue Official Receipt 2.1.2 Forward to Admin/Frontline Staff	Refer to the schedule fees (National Building Code of the Philippines PD 1096 and its RIRR,Revenue Code Fire Code) None	2 minutes included in 3 working days included in 3 working days 2 minutes	Treasurer’s Office Treasurer’s Office BFP Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	External Process 2.1.3 Printing of Certificate of Final Zoning Compliance 2.1.4 Printing of Fire Safety Inspection Certificate	None	*included in 3 working days	Zoning
	2.1.4 Printing of Fire Safety Inspection Certificate	None	*included in 3 working days	BFP
	2.1.5 Forward to OBO Admin/Frontline Staff Internal Process 2.1.6 Print Certificate of Occupancy	None None	10 minutes (in total)	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	2.1.7 Signing as approval of Certificate & Permit Forms	None	1 hour	CGADH-1/OIC Building Official
3 Releasing of Approved Final Permit
3.1 Claiming of Approved Certificate of Occupancy Permit & CFEI and other owner's copy of other documents 3.2 Sign Transmittal & Logbook & Liability Form as acknowledgement of receipt of documents	3.1 Releasing of documents 3.2 Provide logbook, Transmittal Sheet, & Liability Form	None None	10 minutes (in total)	Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official Engr. Maria Rachelle S. Rabina Admin. Asst. II (CLERK IV) Building Official
	TOTAL	Refer to the schedule fees (National Building Code of the Philippines PD 1096 and its RIRR)	For Simple Trabsactions: 3 Days 3 Hours 15 Minutes For Complex Transactions: 3 Days 5 Hours 15 Minutes
		Revenue Code & Fire Code	For Highly Technical Transactions: 3 Days 7 Hours 15 Minutes
		END OF TRANSACTION