Certification as to Availability of Appropriation
FRONTLINE SERVICE: Certification as to Availability of Appropriation
ABOUT THE SERVICE: The Obligation Request is a pre-requisite in payment of claims. The Office of the City Budget Officer certify as to availability of appropriations and allotments to which the expenditures and obligations may be properly charged (Sec. 344, RA No. 7160)
SCHEDULE OF AVAILABILITY OF SERVICE: Monday to Friday, 8:00 AM to 5:00 PM
WHO MAY AVAIL OF THE SERVICE: Concerned Citizen/ LGU Offices/Department/Unit
DOCUMENTS NEEDED: Obligation Request (ObR) Form with payee’s name (3 copies with original signature of the requesting unit/ concerned responsibility center head of office); Disbursement Voucher; Purchase Request, Activity Design, Approved APP, PPMP and ABC, pre- audited Itinerary of Travel, Liquidation Report, payroll and other necessary supporting documents.
PROCESSING TIME: 10minutes
FEES: None
HOW TO AVAIL OF THE SERVICE:
| STEP | PROCEDURES | ACTION OFFICER | PERSON IN CHARGE | DURATION OF ACTIVITY | FORM |
|---|---|---|---|---|---|
| 1 | Submit Obligation Requests (ObR) with necessary attachments | Check attached documents, stamp the date and time received, encode (on the received obligations request logbook) and distribute to assigned budget analyst | Receiving Clerk Admin. Asst. I (for non-procurement transactions REMILYN PAGANA (Budgeting Assistant) (for w/ procurement transactions) |
1-2minutes | |
| Determine availability of
appropriation and
allotment. (Charge
against appropriate fund
source) Process obligation requests, encode on the budget system, assign ObR number (ObR form and Purchase Order) and log on the processed ObR logbook |
EDGAR CIRILO
MONTOYA
(Supervising Admin
Officer) SYCHELLE JALBUENA (Budget Officer II) (for General Fund – current) AIZA MARIE MALABATUAN (Budget Officer III) (for LDRRMF, LEE and 20% DF and all continuing funds) RAYMART REYES (Budget Officer III) (all Personal Services & SEF) |
5minutes | |||
| Certify the existence of available appropriations | ESPERANZA E. CABRIGA (City Budget Officer) | 1minute | |||
| Detach a copy of OBR
Form and… • With procurement transactions -Purchase Request • Non-Procurement transactions -Payroll -Itenerary of travel |
Releasing Clerk: Admin. Asst. I (for non-procurement transactions) REMILYN PAGANA (Budgeting Assistant) (for w/ procurement transactions) |
2minutes | Customer Service Feedback Form: Form 1 – ‘end of transaction’ feedback form available in the offices Form 2 – ‘random survey/walk-in complaint form available in PACD | ||
| 2 | Receive the processed obligation requests | Record and release the processed obligation requests | |||
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